A diagnostic from Cassie Baker Marketing

The Webinar Funnel Leak Test

Find out where you are losing buyers, and what to fix first.

Your webinar funnel does not have one conversion problem. It has five decision points, and each one fails for a different reason. Put in the numbers from your last webinar and this will rank your leaks by what they cost you, so you stop rewriting the script when the real money is leaking at the checkout. Takes about ten minutes.

First, set your context

Benchmarks move with format, traffic temperature, and price. A 30% show-up rate is respectable on a live webinar to cold traffic and a red flag on an evergreen funnel. Set these three and every band below adjusts.

The fields below are filled with an example webinar so you can see how it reads. Clear them and use your own.

Stage 01

Registration

How many people who land on your registration page actually sign up. This one grades your promise and who you sent to the page, nothing else.

Registrations ÷ Page visitors × 100

Your rate -- Enter numbers
What a leak here means, and how to fix it

What is actually happening

  • People see the offer and decide it is not worth an hour of their life.
  • The promise is too vague. "Learn how to scale" is a category, not a reason to block off Tuesday.
  • The wrong people are clicking. A curiosity hook in the ad brings curiosity clickers, and they register at half the rate of a buyer.
  • The page does not answer the only question they have: what will I walk out with?

What to change

  • Name the buyer and the outcome in the headline. Specific beats clever: "the 3-step system I used to go from $10K to $50K months without hiring" outpulls "scale your business" every time.
  • Cut the form to name and email. Every extra field costs you registrations.
  • Add proof above the fold. Past attendee results, a number, a face.
  • Check the ad-to-page match. If the ad promised one thing and the page opens with another, the drop happens in the first three seconds.
Stage 02

Show-up

Your rate -- Enter numbers
What a leak here means, and how to fix it

What is actually happening

  • They said yes, then life happened, and nothing you sent made the webinar beat what else was on the calendar.
  • The reminders are logistics, not anticipation. "Here is your link" is a calendar notification, not a reason to show.
  • There is no cost to skipping. If the replay is guaranteed, live attendance is optional, and people act accordingly.
  • Long lead time. Registering two weeks out feels free. Registering the day before feels like a commitment.

What to change

  • Make one thing live-only and say what it is: the Q and A, a worksheet, a bonus that expires when the room closes.
  • Send a same-day text or DM reminder, not just email. This alone moves show-up several points.
  • Tease the specific thing you will reveal, not the topic. Curiosity gets people in the room.
  • Shorten the runway. Test registrations that close within three to five days of the event.
  • Ask a question in the confirmation email and reply to the answers. People show up for people they have talked to.
Stage 03

Stay-through

Your rate -- Enter numbers
What a leak here means, and how to fix it

What is actually happening

  • They showed up and left before you asked for anything.
  • The first five minutes are housekeeping. Bio, tech check, waiting for stragglers. That is where the exodus starts.
  • You taught the how instead of the why. Complete tactical training gives people permission to leave and go try it alone.
  • The pace sagged. One story that ran four minutes too long costs you a third of the room.

What to change

  • Open on the single most surprising thing you know. Do the bio at minute nine, if at all.
  • Teach belief shifts, not step-by-step execution. Move them from "I can figure this out alone" to "I need a system and someone who has done it." Teaching them the whole how is what makes them leave.
  • Check your own replay at the timestamp where the drop happens, then cut what is there. The number tells you the minute. Watch that minute.
  • Give a reason to stay to the end, stated at minute three and again at twenty.
Stage 04

Pitch conversion

Your rate -- Enter numbers
What a leak here means, and how to fix it

What is actually happening

  • They liked you, they liked the content, and they still did not move.
  • The teaching did not set up the offer. If your content proves they can do it alone, your offer is now optional.
  • The transition was a gear grind. "So, that is the training, now let me tell you about my program" tells the room the selling has started and the value has stopped.
  • The price was not framed against anything. A number with no reference point reads as expensive by default.
  • The urgency was invented and they could tell. Skeptical buyers now read a fake countdown as a reason to distrust everything before it.

What to change

  • Work backwards from the offer. List the three beliefs someone must hold to buy, then build the teaching to install exactly those.
  • Bridge, do not pivot. The offer should be the obvious continuation of the thing you just taught: "everything I just showed you is what we build together inside this."
  • Anchor before you price. What does the alternative cost them in money, time, or another year of guessing?
  • Handle the top two objections inside the pitch, out loud, before they can form.
  • Make urgency real. Cohort caps and closing dates you actually honor beat a timer that resets when they refresh.
Stage 05

Cart close

Your rate -- Enter numbers
What a leak here means, and how to fix it

What is actually happening

  • They decided to buy and then did not finish. This is the most expensive leak on the list and the cheapest to fix, because these people already said yes.
  • The checkout added friction at the worst moment. Account creation, a second page, a form that breaks on mobile.
  • No payment plan on an offer priced where one matters.
  • Nothing caught them. No abandoned-cart sequence, so a person who got interrupted mid-purchase never came back.
  • The decision got cold. Between the click and the card, the doubt arrived and nothing answered it.

What to change

  • Open the checkout yourself on your phone and buy your own thing. Most leaks here are found in four minutes.
  • One page, guest checkout, express pay. Every removed step is recovered revenue.
  • Put the guarantee and the payment plan on the order form itself, not just the sales page.
  • Run an abandoned-cart sequence within the hour, then at 24 hours. This is the single highest return email you will write.
  • Add a short reassurance line at the point of payment. What happens next, when they get access, who to email.

Your results

Where the money is leaving.

StageYour rateStrong atStatusCost of the gap

Fix this first

Fill in your numbers above

Once all five stages have numbers, this ranks your leaks by what each one costs, not by which percentage looks worst. A 6-point gap at the checkout is usually worth more than a 20-point gap at registration, and most people fix them in the wrong order.

Ranges are drawn from 2026 platform data (Livestorm's benchmark report across 33,786 sessions, EasyWebinar's live vs. automated comparison, ClickMeeting and AEvent conversion data, Baymard checkout research) and adjusted for coach and course creator funnels, where high-ticket offers convert lower than the blended B2B averages most reports publish. Live and evergreen are graded on separate curves because blending them, which most published benchmarks do, hides the real number for both.

What to do with this

You have a number. Most people have a hunch.

You now know which stage to work on and roughly what it is worth. The next question is whether you fix it yourself or talk it through with someone who does this all day.

Fix it yourself

Open the fix list for your weakest stage and change one thing. Run the next webinar. Come back and re-enter the numbers.

  • Change one variable at a time or you will not know what worked.
  • Give it two runs before you judge it.

Book a call and walk me through it

Bring the numbers you just entered. We talk through what they say about your funnel and where the real opportunity is.

  • What your results point to, in context, not against a generic average.
  • A recommendation on what to fix first, specific to your offer and price point.
  • Whether this is something you can handle in-house, and whether I am the right person to help if not.
Book a call ↗

A note on the numbers: evergreen trades engagement for reach. It should show up higher than live and convert lower, so a 7% pitch rate on automated is not the same failure it would be live. If you run both, score them separately. And benchmarks are a starting point, not a verdict. Your own last three webinars are better data than any industry average.

The Webinar Funnel Leak Test © 2026 Cassie Baker Marketing cassiebaker.com